Finance · Track & Escalate
Square and Zoho reconciled every morning, not at month-end.
Each morning, yesterday's Square sales, refunds, fees, and deposits are pulled across all locations, matched one-by-one against Zoho entries, and any discrepancy is flagged with full context. Month-end close shrinks because the books stay clean all month.
Works acrossSquareZoho
What you get.
Every Square transaction — sales, refunds, fees, deposits — matched against Zoho accounting entries daily. Mismatches surface the day they happen, not at month-end.
Month-end reconciliation is a multi-day nightmare for retail businesses.
A restaurant with 3 locations processes 200+ Square transactions daily. At month-end, the bookkeeper exports transactions from Square, exports entries from Zoho, and starts matching. Deposits don't line up because Square batches transactions and deducts fees before depositing. Refunds processed on the 28th don't appear in the bank until the 3rd. The first two days of every month are spent reconciling, not closing.
The longer you wait to reconcile, the harder it gets. A $340 refund was processed in Square but never recorded in Zoho. A deposit is $47 short because Square's processing fee was not booked. By month-end, there are 40+ discrepancies and nobody remembers the context. What should take hours takes days.
What changes.
- 01Time to find discrepanciesBefore · Weeks, discovered during month-end closeWith Doe · Next morning, with full context from the day before
- 02Discrepancies at month-endBefore · 40+ items to investigate without contextWith Doe · Near zero; each one resolved the day it appeared
- 03Close speedBefore · 2-3 days of reconciliation before closing beginsWith Doe · Books are pre-reconciled; close starts immediately
- 04Error contextBefore · Nobody remembers what happened 3 weeks agoWith Doe · Discrepancy flagged same day with transaction details
How Doe reconciles POS transactions against your books
- 01Pulls yesterday's Square transactions across all locationsSquarePulled yesterday's transactions across 3 locations: 214 sales ($18,420), 7 refunds ($342), processing fees ($287), and 2 deposits ($17,791). One deposit is $47 less than the sum of its component transactions.
- 02Matches each Square transaction against Zoho entriesZohoMatched against Zoho entries. 211 of 214 sales matched. 6 of 7 refunds matched. Both deposits recorded but one missing the fee adjustment.
- 03Flags discrepancies and tracks running totalsDoe4 discrepancies: 3 Square sales with no Zoho entry (Downtown location evening shift, likely a sync delay), 1 refund in Square but not Zoho ($64, customer: M. Chen), and 1 deposit short by $47 (missing processing fee entry). Running unresolved total this month: 4 (down from 12 at this point last month).
- 04RecurringEvery morning at 7:00 AMDaily cadence means discrepancies are resolved while context is fresh. Unresolved items carry forward with a running total so nothing slips through to month-end. Reconciliation report in Doe.
Up and running in under ten minutes.
- 01Connect your toolsOne-click OAuth for each integration. No API keys, no engineering.
- 02Describe what you need“Every morning, pull yesterday's Square transactions across all 3 locations and match against Zoho entries. Flag any discrepancy: missing entries, amount mismatches, unrecorded fees, and refunds without a matching credit.”
- 03It runs on scheduleRuns every morning and updates the reconciliation in Doe.
Before you delegate.
- 01How does Doe handle Square's batched deposits?Square groups multiple transactions into a single bank deposit and deducts processing fees. Doe breaks down each deposit into its component transactions, matches each one individually against Zoho, and accounts for the fee deduction.
- 02What about multi-location businesses?Doe pulls transactions from each location separately and reconciles them independently. The daily report shows discrepancies grouped by location so you can see which locations have issues and which are clean.
- 03Can Doe handle tax discrepancies?Yes. If Square collected tax at one rate but Zoho has a different tax entry, Doe flags the mismatch with both amounts. This catches common issues like tax rate changes that were updated in one system but not the other.
- 04What if we use a different POS?Doe connects to Square, Shopify, and Stripe Terminal via API. If your POS exports transaction data in a structured format, Doe can ingest it. The matching logic is the same regardless of POS provider.
- 05Does this replace our accountant?No. Doe handles the matching work that eats up your bookkeeper's time. Your accountant still reviews flagged discrepancies, makes journal entries, and closes the books. The difference is they start with a clean reconciliation instead of building one from scratch.