Vendor agreement audit with terms, spend, and usage in one brief
Sixty days before each vendor renewal, a brief lands with contract terms, spend from Ramp, and usage data from your warehouse. Doe has read every agreement in your repository and remembers how past negotiations played out. It knows what you are paying, what you are using, and where you have leverage.
Doe knows your vendor contracts, your spend history, and how past negotiations played out. Sixty days before each renewal, it produces a brief with a renew, negotiate, or cancel recommendation that reflects how your team actually makes these calls.
What changes
| Dimension | Before | With Doe |
|---|---|---|
| Renewal awareness | Notice arrives 30 days out, scramble begins | 60-day advance prep with all terms pulled |
| Contract location | Dig through DocuSign, email, shared drives | Terms, spend history, and usage data pulled into a single brief |
| Usage analysis | Ask IT or the team if they still use it | Actual usage data compared to contracted capacity |
| Negotiation preparation | Wing it or accept the renewal as-is | Data-backed points informed by your past negotiation outcomes |
How Doe prepares vendor renewal audits
NotionDoe found 3 upcoming renewals: Datadog ($84K/yr, auto-renews March 15), Zendesk ($36K/yr, auto-renews March 22), and a recruiting platform ($18K/yr, 30-day notice required)
RampDatadog: $84K trailing 12 months, up from $72K prior year. Zendesk: steady at $3K/mo. Recruiting platform: $1.5K/mo flat rate since onboarding
Datadog at 62% of host and log capacity over 90 days. Zendesk: 18 of 25 agent seats active. Recruiting platform: 3 job postings in 6 months on an unlimited plan
Datadog: NEGOTIATE, usage at 62%, recommend downsizing to save $22K/yr and rejecting the 15% escalator. Zendesk: RENEW with seat reduction (18 from 25). Recruiting platform: CANCEL, usage does not justify the flat rate
SlackDoe tagged each budget owner, highlighted negotiation deadlines, and added key dates to the team calendar
Vendor renewals sneak up and nobody is prepared
The renewal notice arrives 30 days out. Someone forwards it to legal. Now you need to find the original agreement (DocuSign? shared drive? someone's email?), compare the renewal terms, and figure out whether the team still uses the tool enough to justify the cost.
The contract is in one place, usage data is in another, spend history is in Ramp. Pulling it all together for one vendor takes hours. Multiply that by dozens of renewals per quarter.
Get started in under 10 minutes
Connect your tools
One-click OAuth for each integration. No API keys, no engineering.
Describe what you need
“Pull every vendor contract from our Google Drive legal folder, cross-reference spend in Ramp and usage in Snowflake, and flag any renewal coming up in the next 60 days where we are under 70% utilization.”
It runs on schedule
Runs weekly, scanning for renewals within 60 days, and posts each audit to your vendor management channel.
Vendor Agreement Renewal Audit FAQ
During setup, you point Doe at wherever you store contracts: Google Drive, Notion databases, Dropbox, or a shared folder. It reads every contract, SOW, and amendment and keeps them indexed. PDFs, Word docs, Google Docs, all searchable. When new contracts or amendments are added, Doe reads them automatically and updates what it knows about each vendor relationship.
Related workflows
Stop doing the work your tools should do for you.
Set it up once. Doe runs it every time.
