Ops & Chief of Staff · Update & Follow Through
Every meeting ends with captured action items, not forgotten promises
After every meeting, Doe reads the full Zoom transcript, identifies action items, decisions, and open questions, assigns owners based on who said what, and routes tasks to Notion or Linear based on type. A summary posts to Slack within minutes.
Works acrossZoomNotionLinearSlack
What you get.
After every Zoom meeting, Doe reads the full transcript, identifies action items with owners and deadlines from conversational context, routes tasks to Notion or Linear based on type, and posts a summary of decisions and open questions to Slack within 15 minutes of meeting end.
Meetings generate promises that nobody tracks
A one-hour meeting ends with six things people agreed to do. Nobody writes them down. Or rather, the "meeting notes" person captures discussion points but misses the commitments buried in cross-talk. By Friday, nobody remembers who was supposed to do what. The things that felt urgent and obvious at 2 PM Tuesday are gone by Thursday standup.
This is not a tool problem. It is a cognitive load problem. The person taking notes is also trying to participate. And even when someone does write down action items, they end up in a Google Doc that nobody checks again. The gap between "we agreed" and "it got done" is where organizational productivity dies.
What changes.
- 01Action item capture rateBefore · Ad-hoc notes catch maybe half the commitmentsWith Doe · Every commitment parsed from the full transcript. Nothing buried in cross-talk gets missed
- 02Owner assignment accuracyBefore · Vague or missing. "Someone will handle it"With Doe · Owners matched from speaker attribution and conversational context
- 03Follow-through rateBefore · Items live in a doc nobody re-opensWith Doe · Tasks routed to Notion and Linear with deadlines, linked back to the transcript
- 04Time spent on meeting notesBefore · 15-30 minutes per meeting writing and formattingWith Doe · Zero. Summary and tasks delivered within 15 minutes of meeting end
- 05Decision visibilityBefore · Decisions buried in meeting chat or memoryWith Doe · Key decisions, action items, and open questions posted to Slack for the whole team
How Doe extracts action items from every meeting
- 01Reads the full meeting transcript with speaker attributionZoom47 minutes of transcript ingested across 4 participants with timestamps and topic flow
- 02Extracts action items from conversational contextDoeDoe found 6 commitments buried in phrases like "I'll handle that," "Can you send me...," and "Let's get this done by Friday"
- 03Assigns owners and infers deadlines from who said whatDoeDoe matched each item to the speaker or addressee and inferred deadlines from "by end of week" and "before the launch"
- 04Creates cross-functional tasks with transcript contextNotion4 tasks created — follow-ups, decisions to communicate, docs to share — each linked to the relevant transcript excerpt
- 05Routes engineering work with priority and assigneeLinear2 issues filed in the correct project so eng knows exactly what was discussed and agreed
- 06Posts the meeting summary to the project channelSlack3 key decisions, 6 action items routed, and 2 unresolved questions flagged for follow-up
- 07RecurringTriggered after every meeting with recording enabledEvery time a Zoom meeting ends and the transcript is available, Doe processes it automatically. The full summary (decisions, action items with owners, and open questions) posts to Slack within 15 minutes of meeting end. Tasks created in Notion and Linear, summary posted to Slack.
Up and running in under ten minutes.
- 01Connect your toolsOne-click OAuth for each integration. No API keys, no engineering.
- 02Describe what you need“After every recorded Zoom meeting, read the transcript, pull out every action item with an owner and deadline, create tasks in Notion for cross-functional follow-ups and file engineering issues in Linear. Post a summary of decisions, action items, and open questions to the project's Slack channel.”
- 03It runs on scheduleTriggered after every recorded meeting, with tasks and a summary delivered within 15 minutes.
Before you delegate.
- 01Does it work with Microsoft Teams or Google Meet?Yes. Doe supports any meeting platform that produces a transcript. Zoom is the most common, but Microsoft Teams and Google Meet transcripts are processed the same way.
- 02How does Doe handle vague commitments like "I'll look into it"?Doe flags vague commitments separately from concrete action items. Items like "I'll look into it" are captured with context but marked as needing clarification, so nothing slips through but nothing gets over-specified either.
- 03Can it distinguish decisions from general discussion?Yes. Doe uses conversational markers (agreement from multiple speakers, definitive language, topic closure) to separate decisions from brainstorming or open discussion. The summary clearly labels what was decided versus what was explored.
- 04Does it update existing Notion tasks or always create new ones?Doe checks for existing tasks with similar descriptions and owners. If a meeting references ongoing work that already has a Notion task, Doe updates it with new context and deadline changes rather than creating a duplicate.
- 05What about meeting privacy and sensitive conversations?Doe only processes meetings where recording and transcription are explicitly enabled by participants. Transcripts are processed in isolation and not retained after tasks are created. You can exclude specific meetings or recurring series from processing entirely.